Office 365: Schedule an Appointment using Microsoft Bookings
Overview
Microsoft Bookings can be used to schedule appointments based on availability. For example, a career advisor can use Bookings to provide their availability and allow students to book appointments. Student groups can use bookings to set up shifts at welcome week booths or club meetings.
Figure 1: Example of a Bookings page to schedule an appointment.
Step-by-Step Instructions
1. Click on the link provided to you via a website, sharing, email, or social media to open the Microsoft Bookings screen.
2. In the Select Service section at the top of the screen, click on the type of appointment you want to schedule.
Figure 2: Select the type of service you want to schedule.
The options in the Select Time section below will refresh to show available dates to schedule your selected type of service.
3. In the Select Time section, click on a date from the calendar to view the available appointment times on that date. The current date will be selected initially by default. Use the arrow buttons to the left of the month to scroll to another month.
NOTE: If a date is grayed out on the calendar, it means that there are no available appointments on that date.
Figure 3: Select the date for your appointment.
NOTE: As you select options for your appointment, the section title will update to show your selections.
4. If you want to book your appointment with a specific person, use the Select staff (optional) drop-down to choose their name. Leave the drop-down set to “Anyone” to view all available appointment times on the selected date.
Figure 4: Choose a specific staff member for your appointment (optional).
The appointment times below will refresh to show only the available times for your selected staff member or all available times if you selected “Anyone”.
5. Click on any of the available times listed to choose your appointment time.
Figure 5: Select an available time for your appointment.
6. In the Add Your Details section below, enter your name and contact information in the fields provided.
Figure 6: Enter your contact information.
7. If you have any additional information or requests you would like to submit, use the optional Notes field to the right.
Figure 7: Use the optional Notes field to submit any additional information.
8. Click the Book button at the bottom of the screen to schedule your appointment.
Once your appointment request is submitted, you will receive an email confirmation for your appointment. This email will contain a link to add the appointment to your calendar.