How to Encrypt an Email with Outlook and Webmail
When you need to protect the privacy of an email message, encrypt it. Encrypting an email message in Outlook means it's converted from readable plain text into scrambled cipher text. Only the recipient who has the private key that matches the public key used to encrypt the message can decipher the message for reading.
Outlook
1. Open a new email or reply, reply all, or forward an existing email
2. Options --> Encrypt
Encrypt-Only - This message is encrypted; Recipients can't remove encryption.
Do Not Forward - Recipients can read this message, but cannot forward, print, or copy content. The conversation owner has full permission to their message and all replies.
University of California - Confidential - This content is proprietary information intended for internal users only. This content can be modified but cannot be copied and printed.
University of California - Confidential View Only - This content is proprietary information intended for internal users only. This content cannot be modified.
Webmail
1. Open a new email or reply, reply all, or forward an existing email
2. Click the shield icon at the bottom
3. Select "Change Permissions" to set your encryption type
Encrypt-Only - This message is encrypted; Recipients can't remove encryption.
Do Not Forward - Recipients can read this message, but cannot forward, print, or copy content. The conversation owner has full permission to their message and all replies.
University of California - Confidential - This content is proprietary information intended for internal users only. This content can be modified but cannot be copied and printed.
University of California - Confidential View Only - This content is proprietary information intended for internal users only. This content cannot be modified.