Move or Copy Emails to Another Account
These instructions will help anyone who has more than one account on their Outlook for Windows program and wants to selectively move or copy emails or folders to another account. This is helpful when trying to selectively backup emails or move emails between individual and departmental email mailboxes. Note that this only works on Outlook for Windows.
For instructions on how to perform a full email archive, see this article instead: https://it.anderson.ucla.edu/support/solutions/articles/6000017846
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Ensure Outlook for Windows has multiple email accounts
To begin, you will need at least two email accounts in Outlook. You will see them listed on the left folder navigation in Outlook. If you currently only have one account on Outlook and need to add a second, please follow instructions here: Add Account in Outlook with UCLA Logon | Add Account in Outlook with ad.ucla.edu
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Move or copy emails between accounts
- Select the appropriate folders or emails (multiple-select works for individual emails as well).
- To move or copy folders, right-click the folder > Move or Copy.
To move or copy emails, right-click the selected email(s) > Move to Folder > Other Folder (for move) or Copy to Folder (for copy).
- A window to select the destination will appear. Scroll to the other desired account, then the desired folder in the desired account.
Note that system folders (Inbox, Sent Items, Junk, Outbox, Deleted Items) cannot be moved - you will need to select all items in each folder and move the items rather than the folders themselves.